For Partners

Donor bill of rights

Our CLUB subscribes to the following Bill of Donor Rights developed by the American Association of Fund-Raising Counsel (AAFRC), Association for Healthcare Philanthropy (AHP), Council for Advancement and Support of Education (CASE), and National Society of Fund Raising Executives (NSFRE).

Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organizations and causes they are asked to support, we declare that all donors have these rights:

1. To be informed of the organization's mission, of the way the
   organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
2. To be informed of the identity of those serving on the organization's governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
3. To have access to the organization's most recent financial statements.
4. To be assured their gifts will be used for the purposes for which they were given.
5. To receive appropriate acknowledgment and recognition.
6. To be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
7. To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
8. To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
9. To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.
10. To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.

The text of this statement in its entirety was developed by the American Association of Fund-Raising Counsel (AAFRC), Association for Healthcare Philanthropy (AHP), Council for Advancement and Support of Education (CASE), and National Society of Fund Raising Executives (NSFRE).

Donor Privacy Policy

The Club of the Russian-orthodox Maecenas maintains the highest level of respect for the privacy of donors and sponsors. We will apply the following Donor & Sponsor Privacy Policy to guide our volunteers and staff on how your personal information may or may not be used. This policy will be reviewed and may be updated from time to time or when new legal requirements make it necessary.

Information we collect.

The Club of the Russian-orthodox Maecenas collects and uses the following personal information from donors and sponsors :

1. Name
2. Amount donated or sponsored
3. Address, (street, city, postal code)
4. Telephone and or fax number
5. Comments and remarks related to the donation or sponsorship
6. E-mail address.

Information use

The Club of the Russian-orthodox Maecenas will never sell, trade, rent, share or publish names (unless released for publication). This also applies for e-mail or mail addresses and telephone numbers of our donors.

We will only use contact information (address, e-mail, or telephone number) of donors for the following purposes:

1. To provide receipts for donations
2. To thank donors for their donation
3. Information about upcoming activities, projects and fundraising campaigns
4. Internal records and statistics
5. Information to donors about changes to this policy

Properly anonymized information may however be used for promotional and fundraisng activities.

As a donor or sponsor you have the option to have your name published and associated with your donation or sponsorship unless you explicitly chose the "anonymous" field when donating online. In all other cases it is standard practice for our staff and volunteers to classify all donations and sponsorships as not to be publicly announced unless you indicates otherwise. Comments and remarks given together with donations and sponsoring are published in public lists and might be used in promotional materials. Comments and remarks sent to us via email, fax or telephone are kept strictly confidential and are not made public.

Financial information

Only employees of our Club who need to process your financial data and private information will have access to them. No other persons, organizations or groups will be allowed to handle, review or access your data.

The Club of the Russian-orthodox Maecenas uses the services of several payment processing services. Therefore we do not store or have access to your credit card information, bank account numbers or other account data sent to those processing services.

The payment processing services are bound by their regulations and security procedures, which guarantee your privacy. You may find out more about their policies and procedures by visiting their web sites. All incoming mail is handled by at least two of our professional and trustworthy employees. You can thus be sure that any cash, checks, money orders or similar methods of payment will be properly accounted for.

However, please do take into consideration that postal mail passes through very many hands on it’s way before arriving at our office. Please make sure that you use a sturdy envelope and that any cash, checks, drafts etc. are not visible and cannot be detected.

Contact

Should you have any questions or comments about this Donor and Sponsor Privacy Policy, then please contact us in the manner most convenient for you. Following, please find our contact details.